How To Do A Text Template

Man on his phone sending a text

If y'all're annihilation like the average person, yous transport at to the lowest degree thirteen texts daily. Yous also probably discover yourself sending the aforementioned texts over again and again. For example, you may send a quick "How are you?" to Mom every other day. You may text "Sorry, in a meeting" to anyone who texts you during the work day. If you lot text for piece of work, you may even text "Hi there, how may I help you?" to customers who message your business line.

If you lot could have that pre-written message lined upwards and ready to go when you need it, it'd be a lot easier and faster to ship those routine texts. That's where text templates come in. Text templates are reusable texts that help you send ofttimes-used messages. Once you set them up, you can ship the pre-written messages without having to blazon them out again.

Read on to learn how to create text templates for personal purposes or on behalf of a business.

What'due south a Text Template?

A text template or SMS template is a text that yous can use over and over. After you create your template, you should exist able to select information technology, copy it into a messaging conversation, tweak information technology if you need to, then send information technology. SMS templates can incorporate words, punctuation, and, depending on what method you employ, emojis and GIFs.

Your phone lets you employ shortcuts to insert SMS templates into messaging conversations. (If you're texting for a business, you can insert text templates into chats by clicking a elementary defended button. More than on how businesses can create text templates at the end of this post, and how they can use templates for marketing campaigns in Part 2 of this series.)

At the terminate of the mean solar day, SMS templates save you time. Instead of typing out an entire bulletin, you can simply access a text template and insert information technology. Information technology can besides assistance you reduce the chances of making a mistake with spelling or grammer that might happen if y'all text quickly.

How to Build a Text Template on Your Telephone

You have a few options for building your SMS template in either your iPhone or Android device. Your choice will depend on what you demand to make text templates for and whether you're satisfied with your phone's congenital-in options. If you're not, you may desire to consider downloading an app. (We suggest testing out the costless options first.)

Creating a Template on iPhone with Text Replacements

Text replacements are an easy way to create and send text templates. Subsequently setting up a text replacement, each time you blazon a shortcut like "meeting," your iPhone volition offer y'all the option to select the phrase you previously identified, like "Can't text right now—in a coming together!" The procedure for setting upwardly text replacements is easy:

Open a chat in your Letters app.
Click on the text bar, so touch and agree the smiley face or world symbol.
Tap "Keyboard Settings," so tap "Text Replacement."
Tap the plus symbol ("+") in the top right of the page.
Type a phrase in the "Phrase" field and the corresponding text shortcut in the "Shortcut" field.
Tap "Save" in the upper right corner.

Alternatively, you can follow this process outside of the Messages app:

Open up the Settings app.
Navigate to General > Keyboard > Text Replacement.
Tap the plus symbol ("+") in the upper right corner.
Blazon the phrase in the "Phrase" field and the corresponding shortcut in the "Shortcut" field.
Tap "Save" in the upper right corner.

Creating a Template on Android with Text Replacement or Quick Responses

Android offers a text replacement pick with Gboard, which is similar to Apple tree's pick. The procedure of setting up text replacement for Android is like to Apple's. Depending on what Android device you have, the steps may await slightly unlike, just the basic procedure should wait something like this:

Open your settings menu. (Pull down the notification tab and tap the gear. Alternatively, open the app drawer and select "Settings.")
Navigate to Languages & input > Personal lexicon.
Tap the plus sign in the upper-right corner.
Type your phrase and the corresponding shortcut into the suggested area.

Many Android users have Samsung phones. Samsung devices allow yous to navigate to the "Quick response" icon under the messaging bar, then select pre-written templates. The process of creating quick-response templates for a Samsung device will await something similar this:

Open your Messages app.
Click the three dots in a vertical row above the message.
Select "Settings," "More settings," then "Quick responses."
Write your message.
Press the green plus symbol to the correct of your message to save the template.

Creating a Template with a 3rd-Party App

You too have the option to choose a tertiary-party texting app with Android or iPhone. Pulse, for example, is a pop option. While the template setup steps will look dissimilar for each app, y'all can expect it to follow a similar process:

Open up the app and navigate to a texting conversation.
Select an attachment or insert option.
Cull your pre-written template or create a new one.
Insert the template into the chat.

Sample Text Templates

Now you know how to create a template. But you may be wondering what kind of templates volition be useful for daily utilise or how you tin can write templates that are general plenty to be useful in multiple situations. We've rounded upwardly sample text templates to provide inspiration and become you started on your own template library.

Templates for On-the-Go Situations

Templates are handy if you're on the go and tin't spend time writing out a text. For example, you may send a quick template when you're on a phone call, exercising, or almost to bulldoze to piece of work. Hither are three examples of templates yous can use (and corresponding shortcuts) when you don't have time to chat:

Text: Hullo! I'thou on a phone call—I'll get back to you in a few minutes.
Shortcut (if applicable): phone call

Text: I'm on a run 🏃 phone call when I'm done!
Shortcut (if applicable): run

Text: Tin can't today. I'm running errands 😫
Shortcut (if applicable): errands

Templates for Family Members

Keeping in touch with family unit is easier than always with text letters. Use templates (or schedule texts for the future!) to check in with family members or share important information rapidly. For more complex templates that include details, utilize all caps for words that y'all will desire to supervene upon in the hereafter. That way, you can hands place the words you desire to supervene upon and make the appropriate adjustment when the time comes:

Text: Miss you, Name! ❤️ How have y'all been?
Shortcut (if applicative): miss

Text: Hi Gran! It's been a while. What's going on?
Shortcut (if applicable): Gran

Text: I'll exist coming abode on DATE! Can't expect to see y'all.
Shortcut (if applicable): domicile

Templates for Friends

Your friends probably text y'all all the fourth dimension—and then much that information technology'southward hard to go on the stride. Templates get in easier to quickly share news, program meetups, and celebrate birthdays. Make sure the templates audio like you. For example, if y'all ordinarily include emojis in texts to your friends, include emojis in your texts:

Text: Desire to meet upward on Date at TIME?
Shortcut (if applicable): see

Text: Anyone need a ride? I'm leaving dwelling house at Time. 🚗
Shortcut (if applicative): ride

Text: Happy birthday! 🎈🎂
Shortcut (if applicable): birthday

Building Text Templates for Business Needs

Companies can also use templates if they message customers using concern text messaging. Nonetheless, the prior options won't cut it if you lot demand to text customers all day. (In fact, you lot shouldn't be texting customers from your personal telephone in the first place.) Instead you'll want to use a business concern SMS platform, which lets you create and manage robust SMS templates on your calculator.

SMS templates from a business SMS platform can contain text, emojis, and images. You can even include custom fields, like first names and prior guild numbers, which your business SMS platform will automatically insert in approachable texts to personalize them.

The process for setting upwardly a template in a business SMS platform will be slightly different depending on your provider. Merely the process will look something similar this:

Click on "Templates" at the bottom of the platform interface.
Select "Create" at the top of the new screen.
Championship the template, so you can hands notice it later. (Customers won't be able to run into the title.)
Add text and, if you'd like, a photograph or custom field to your bare text message template.
Tap "Done" at the top of the screen.

You tin can too create text templates from texts you've already written. But:

Hover over the message you'd like to make a template.
Select the "Create Template" icon to the left of the chat chimera.

Y'all'll exist able to admission your SMS template when you lot're texting customers from your business text message platform. If yous take the right SMS integrations set upwardly, you can even access templates when you're texting customers from other platforms' interfaces, like Salesforce or HubSpot.

Saving Time (And Frustration) by Building Text Templates

Information technology can be tedious to send the same text over and over again. SMS templates save yous a lot of time—and annoyance. Later on all, you lot only have to create them once. And so you can insert and send the template whenever the state of affairs calls for information technology.

If you're looking to create and transport templates from your phone, you lot can use either the congenital-in options or you can download an app. If you need to create and ship templates for a business, you can easily transport them from a business organization SMS platform.

With the right procedure for your situation, y'all should be able to create text templates apace and easily—and save yourself thousands of keystrokes.

Facing a blank text bulletin template and need inspiration? Bank check out our SMS template generator.